{"id":189,"date":"2015-02-07T15:33:35","date_gmt":"2015-02-07T23:33:35","guid":{"rendered":"http:\/\/www.acctbusol.com\/blog\/?p=189"},"modified":"2015-02-07T15:33:35","modified_gmt":"2015-02-07T23:33:35","slug":"using-statements-in-quickbooks-the-basics","status":"publish","type":"post","link":"https:\/\/www.acctbusol.com\/blog\/using-statements-in-quickbooks-the-basics\/","title":{"rendered":"Using Statements in QuickBooks: The Basics"},"content":{"rendered":"

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Most small businesses use invoices for billing customers. But there are times when you may want to send statements instead of \u2013 or in addition to \u2013 invoices.<\/em><\/strong><\/p>\n

One of the more enjoyable parts of your job is probably sending invoices to your customers to bill for products and\/or services is probably one of the more enjoyable parts of your job \u2013 second only to recording payments received. Thanks to the company file you\u2019ve built in QuickBooks, creating invoices is generally a very simple process that requires no duplicate data entry.<\/p>\n

QuickBooks also includes easy-to-use templates for another kind of customer form: the statement. These forms are generally not used nearly as frequently as invoices. However, you may find them more appropriate if you:<\/p>\n

– Want to create a form that lists all of a customer\u2019s open charges
\n– Have a customer who accrues multiple charges before being billed
\n– Receive advance \u2013 or regular — payments, or
\n– Need a historical\u00a0customer\u2019s activity, including charges, payments, & balance.<\/p>\n

The \u201cReminder Statement\u201d<\/strong><\/p>\n

There may be occasions when you want to create a form that lists invoices received, payments made, and any credits given for one or more customers. This may be necessary when, for example, a customer disputes a charge. You may also want to send out these statements to remind customers of delinquent payments.<\/p>\n

You do not have to enter any new data for these statements. Instead QuickBooks will pull the existing activity that you ask for in the Create Statements window, shown below.<\/p>\n

As you can see, QuickBooks offers a lot of flexibility in the creation of statements. You can specify:<\/p>\n

The active date range.<\/strong> Under SELECT STATEMENT OPTIONS<\/strong>, you can either enter a date range or request a statement for every customer who has open transactions as of the Statement Date<\/strong>.<\/p>\n

The customers to include.<\/strong> Do you want to use the conditions you just outlined to apply to All Customers<\/strong>? You can make a choice Multiple Customers, a single customer,<\/strong> or by types. \u00a0You will also have the option to print or send it electronically.<\/p>\n

The template to use<\/strong>. If you have not customized QuickBooks\u2019<\/strong> standard form and want to do so, let us help.<\/p>\n

If you assess finance charges, it may be involve additional process.\u00a0 This is an advanced activity in QuickBooks<\/strong>, and we\u2019d be happy to provide guidance in this area.<\/p>\n

We highly recommend that you let us help you get started with this or any configuration and setup of your company file.\u00a0 It\u2019s much easier and economical for you<\/strong> to get upfront guidance than for us to come in and untangle your company file.<\/p>\n

Thank you and we look forward to working with you,<\/p>\n

Ben Derebie, MBA, CMA
\nCertified Management Accountant<\/em><\/strong>
\n Advanced Certified in QuickBooks<\/em><\/strong>
\n & Enterprise Solutions ProAdvisor<\/em><\/strong><\/p>\n

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