You look forward to it when you\u2019re young and working at your first part-time job.<\/strong><\/em><\/p>\n But as a grown-up who needs to start processing payroll for your employees, you probably anticipate it in a different way, perhaps even with a sense of dread. QuickBooks handles the real grunt work once you\u2019ve done the initial setup, but those early hours you spend preparing to print your first paycheck can be challenging.<\/p>\n Fortunately, QuickBooks\u2019 payroll setup tool can guide you through the process. Once you\u2019ve signed up for payroll, open the Employees menu and select Payroll Setup.<\/p>\n Easy Operations<\/strong><\/p>\n The first screen you\u2019ll see in this step-by-step, wizard-like setup guide contains a link to QuickBooks\u2019 payroll setup checklist. You don\u2019t have to assemble all of the information you\u2019ll need about your company, your employees, and your payroll taxes, but we recommend that you gather as much as you can before you start.<\/p>\n You\u2019ll advance through setup by completing the information requested and then clicking the Continue button in the lower right (or, sometimes, Next; there\u2019s also a Previous button available often). If you don\u2019t have a particular detail immediately at hand, you can continue on and come back later. You\u2019ll be able to edit your work then.<\/p>\n Building a Framework<\/strong><\/p>\n QuickBooks first wants to know about the various types of compensation and employee benefits your company offers. To start adding your Compensation options, click Add New. Click in the box in front of any pay types you support (Salary, Hourly wage and overtime, Commission, etc.) to create a check mark.\u00a0 Complete all follow prompt duly.<\/p>\n Keep clicking Next after you\u2019ve completed each screen until you come to a page that lists all of the compensation types you\u2019ve defined. To make any changes, highlight the type and click Edit to modify or Delete to remove. Then click Continue when you\u2019re finished.<\/p>\n It\u2019s absolutely critical<\/strong> that you set up Insurance benefits,\u00a0Paid time off\u00a0etc. accurately.\u00a0 If you\u2019re not absolutely confident of an answer, it\u2019s better to leave an item unfinished and come back later. You may want to ask us to work with you\u00a0to complete this section, as it can be a bit not easy.<\/strong><\/em><\/p>\n People and Taxes<\/strong><\/p>\n QuickBooks will then ask you about your employees. Have your W-4 forms handy for this section, as you\u2019ll need to know Social Security numbers, birth dates, etc.<\/p>\n All of those details you entered earlier about company benefits comes into play here. Once you\u2019ve defined an employee\u2019s compensation types and amounts, the next screen will display the additions and deductions that your company supports.<\/p>\n There are numerous other details that you\u2019ll have to supply for your staff, like how vacation and sick hours accrue, what state will want to collect taxes from them, and what their filing status is.<\/p>\n Unless you\u2019ve worked with payroll before, you\u2019re going to want our help in completing the payroll tax section. Once it\u2019s done correctly, QuickBooks will calculate taxes due and help you pay them.<\/strong><\/em><\/p>\n If you need help let’s us know.\u00a0 We are always available to answer your questions.<\/p>\n Thank you,<\/p>\n Ben Derebie, MBA, CMA\u00a0<\/strong><\/p>\n Certified Management Accountant<\/em><\/strong><\/p>\n Advanced Certified QuickBooks &<\/em><\/strong><\/p>\n Enterprise Solutions ProAdvisor<\/em><\/strong><\/p>\n
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